2022 Parish Council Minutes of Meetings

FALDINGWORTH PARISH COUNCIL

email: faldingworthpc@hotmail.com

MINUTES OF THE FALDINGWORTH PARISH COUNCIL MEETING

Memorial Hall Faldingworth

Wednesday 5th October

PRESENT

D.Waine (Chair), D.Dickinson , S.Harkins, P.Gregson, A.Lillywhite, W.Green (Acting Clerk)

Two members of the public

22/09/1 Apologies and Reasons for Absence

Apologies were received and reason accepted from Cllr Thompson 22/09/02 To receive declarations of interest on any item on the Agenda There were none

22/09/03 To resolve to suspend the meeting to allow no more than 15 minutes of public forum

It was Resolved to suspend standing orders to allow members of the public to speak.

One member of the public raised the issue of the proposed War Memorial and said he had purchased a soldier silhouette. He was thanked by the Council

22/09/04 Confirmation of Minutes

Staffing Committee Meeting   17th August 2022
Parish Council Meeting      20th July 2022

It was unanimously Resolved to approve the Minutes of both meetings as correct, and they were signed by the Chair.
 
22/09/05 Reports from outside bodies, taking any required action

Police - It was reported that in future were no longer producing reports for individual parishes, but would circulate an area wide newsletter. No matters affecting the parish of Faldingworth were in the newsletter

County and District Councillors - No reports received.

22/09/06 Residents' issues, taking any required action

One resident had asked whether the Council would take over the mowing of the grass verge in front of his property as he was unable to do continue due to increasing age.

It was Resolved that unfortunately the Council could not offer this service as it would set a precedent for other similar requests and be too costly

Another resident had asked the Council to consider providing additional playing equipment for older children. It was Resolved that the possibility of providing additional equipment be deferred pending consideration of the budget for the next year.

22/09/07 War Memorial

It was reported that the proposed draft Lease of a site for the War Memorial to be granted by Kisimul was close to finalisation. It was anticipated that a full report would be made to the next meeting of the Council

22/09/08 Financial Matters taking any required action Approval of accounts for payment:

It was unanimously Resolved to approve the following account for payment -

Approval of Bank reconciliation:
 
Acting RFO Cllr Gregson reported that the balance on the HSBC current account after expenditure was £13243.42 and on the Money Manager account it was £31323.93

Resolved unanimously to approve the Bank reconciliation

Banking arrangements

It was Resolved to defer this item pending the appointment of a new Clerk

22/09/09 Playing Field Issues

A second quotation for fencing off an area of the Playing field with post and wire fencing to create a possible dog walking area was reported. It was also reported that no reply had yet been received from West Lindsey District Council concerning the services of a dog warden which might be available. After a lengthy discussion of possible options it was Resolved to defer the item to a future meeting when Cllr Thompson would be able to present a full report on the 2nd Quote, together with a plan of the area to be fenced, but in the meantime to chase up a reply from WLDC

22/09/10 Appointment of External Auditor

The Council is required to submit its annual accounts, as audited by its own auditor, to an external auditor each year. For the previous 5 year period, the Council has been opted in to a scheme operated by SAAALtd. However the Council may choose to opt out and appoint its own external auditor. To follow this course, however, there are a number of very detailed procedural matters which must be complied with. This is all in order to comply with the Local Audit (Smaller Authorities Regulations 2015.

Resolved to remain opted in to the present scheme with SAAAltd for the next 5 year period.

22/09/11 Community Speed Watch

Councillor Thompson had submitted a report on the feasibility of setting up a Community Speed Watch group, in view of the concern of many residents about vehicle speeds through the village.

It was Resolved that

-   the speed indicator device statistics, being a vehicle count of the number of vehicles passing a point at a time and date and with the speed recorded, be made public.

(It was noted that this is anonymised dated which has no GDPR implications)
 
-   A public meeting be arranged to gauge the interest in setting up a Community Speed Watch Group

It was further reported that:

-   The Lincolnshire Road Safety partnership (LRSP) will come and reassess the current fixed points for the SID at no cost to the Council

-   The SID is operational again, with new volunteer help with battery charging

-   The LRSP will be carrying out a further site survey in the 30mph zones in the village in the Spring, and will consider adding the motorcycle enforcement team if there are high speeds detected, particularly on Wednesday evenings.

-   As there has only been one reported collision in the village in the last 3 years, it is unlikely that the criteria for having a fixed or mobile speed camera would be met

Resolved that the additional information be noted

22/09/12 Council email address

Some difficulties have been encountered in the past concerning the continued use of the Parish Council's email address on a change of Clerk. To ensure that the current email address faldingworthpc@hotmail.com remains available for continued use it was Resolved that the address be 'owned' by a nominated councillor but with the password being selected by the Clerk, to ensure confidentiality of correspondence, and that the password be changed with any change of Clerk. Councillor Thompson was nominated as the 'owner' of the email.

22/09/13 lay Area and Playing Field Annual Inspection

The annual inspection by Wicksteed is now due, at a cost of £204 plus VAT. The full cost would be £240 plus VAT, but the Council receives a 15% discount as Wicksteed was the equipment supplier. This is an increase on last year, and £4 over budget provision. Resolved that the inspections of the two sites be carried out

22/09/14 Planning Matters

It was noted that planning application ref 145032 and Listed Building Consent application ref 145034 re Stamp's Mill High Street, for the conversion and extension of the existing mill to create 1 no. dwelling was due to be considered by
 
WLDC that day. The applications had been referred to WLDC's Planning Committee for determination in view of the Objections made by the Parish Council, as no other body which had been consulted had raised any objection and the officer's recommendation was that permission and listed building consent be given. Resolved that the position be noted

22/09/15 Correspondence and Updates on previous actions taken and any required action

Resolved that the items listed on the agenda be noted , with no further action required

22/09/16 Recruitment of Clerk and ResponsibleFinance Officer

It was Resolved to move into closed session to consider the appointment of Deborah Whelan to the post of Clerk and Responsible Finance Officer.

Resolved that the recommendation of the Staffing Committee that the appointment be made, to commence from 1st November 2022 be approved.
22/09/17 Any urgent items for discussion

Notification had been received from Lincolnshire County Council Library Service of a proposal to resite the mobile library stopping point from Spridlington Road to a new point on Hutton Way and a site at the school, the latter ibeing n response to a request received. The one person who currently used the service had not objected to the proposal.

Resolved that no objection be made, with the hope expressed that more residents might now begin to use the service.

The meeting closed at 8.30pm.

Next Meeting 16th November 2022