2022 Parish Council Minutes of Meetings

Minutes of the Faldingworth Parisg Council meeting

Memorial Hall, Faldingworth

Wednesday 18 May 2022 at 20:00

PRESENT     D Waine (Chair), D Dickinson, W Green,

            S Harkins, P Gregson, A Lillywhite, M Thompson

OFFICER       A Hopkins - Parish Clerk

PUBLIC         Cllr C Grimble and 2 other members of the public

1. Election of Chair and receive Declaration of Acceptance of Office

Cllr Green thanked Cllr Waine for being the Chairman over the previous year and proposed that he be elected to the position for 2022/2023. This was seconded by Cllr Gregson and all were in favour and so Cllr Waine was resolved as Chairman.

Cllr Waine duly signed the Acceptance of Office form.

2. To receive apologies and reasons for absence

            There were none.

3. To receive Declarations of Interest on any item on the Agenda
   Members may make any declarations of interest at this point but may also make them at any point during the meeting

There were none.

4. Election of Vice-Chair

Cllr Gregson proposed that Cllr Green be Vice-Chair. This was seconded Cllr Harkins and all were in favour, and so Cllr Green was resolved as Vice-Chair.

5. To appoint a representative to the Memorial Hall Management Committee

Cllr Wain proposed Cllr Gregson as the Council’s Memorial Hall representative. This was seconded Cllr Green and all were in favour, and so Cllr Gregson was resolved as the representative.

6. To resolve to suspend the meeting to allow no more than 15 minutes of public forum

It was resolved to allow the public to discuss any matters.

A member of the public raised the condition of the footpaths and had emailed the Council. The surface was lifting in places and weeds were growing through. This would be reported to LCC Highways.

A member of the public asked if any progress had been made in finding somewhere to site a war memorial in the Village, Cllr Waine said that progress was being made and this was an agenda item.

7. Confirmation of Parish Minutes

Council Meeting 16 March 2022

These were resolved as correct as proposed by Cllr Green, seconded by Cllr Thompson and all in favour.

Extraordinary Meeting20 April 2022

These were deferred to the next meeting.

8. Financial Matters, taking any required action
    

The Clerk presented the year end financial reports and governance documents for the year 2021-2022.

• Bank Reconciliation 2021/22
• Variance Report 2021/22
• Annual Governance Statement 2021/22
• Certificate of Exemption 2021/22
• Accounting Statements 2021/22
• Internal Auditors Report 2021/22

These were resolved as correct, as proposed by Cllr Green and seconded by Cllr Gregson, and all in favour. The relevant documents were signed by the Chairman and the Clerk.

The following were resolved for payment, as proposed by Cllr Gregson and seconded by Cllr Thompson:

9. Updates from Police, taking any required action

Cllr Waine read out the report received from PCSO Law, the only incident was suspicious behaviour of an individual appearing to be filming someone using a mobile phone from their car.

10. Updates from County and District Councillors, taking any required action

Cllr Grimble updated that Cllr Lawrence was now Chairman of WLDC and Cllr Patterson was Vice-chair.

Cllr Grimble asked if a Jubilee grant had been applied for, Cllr Waine explained the situation and what was planned by the Memorial Hall Committee.

11. Resident Issues, taking any required action

            The email from a resident about the condition of the pavements would be referred           to LCC Highways.

12. War Memorial, taking any required action

The Facilities Team that look after the Kisimul School had agreed in principal to the area identified previously for having a War Memorial installed.

A draft lease had been forwarded and Cllr Green would now act on behalf of the Council in taking this forward.

13. Queen’s Platinum Jubilee, taking any required action

It was resolved that Section 157 payment of £100 be given to the Memorial Hall Committee for the forthcoming Platinum Jubilee. Proposed by Cllr Green and seconded by Cllr Lillywhite, all in favour.

14. Playing Field issues, taking any required action

The options for progressing the issues with dogs on the playing field were discussed. A quote was still awaited for possibly creating a separate dog area. Cllr Dickinson proposed that that the enforcement option should be taken, especially with the Jubilee coming up. It was agreed to wait until the outstanding quote was received before deciding. Cllr Thompson was asked to produce something for facebook and this would be circulated for comment.

The recently repaired steps to the slide had broken and been fixed by Cllr Waine. The Clerk had contacted the builder who had completed the work, who had confirmed that he would attend.           

15. Planning Matters
     

There were none.

16. Correspondence & Updates on previous actions and taking any required action

Cllr Waine had fixed one of the Neighbourhood Watch signs and a new sign had been bought for the other side of the village.

The bench on Buslingthorpe Road still needed repairing.

17. Recruitment

No applications for the Clerk’s position, had been received so far, the deadline was 25 May 2022.

As the Clerk was leaving at the end of May it was resolved that Cllr Green take responsibility as Acting Clerk and Cllr Gregson would act as Finance Officer, until a new Clerk is recruited. The use of a third party could be used for the website if required.

It was resolved that a Staffing Committee of Cllr Green, Cllr Gregson and Cllr Harkins be formed to make arrangements and undertake interviews as required.

18. Any urgent items for discussion
     

There were none.
 

Next Meeting – Wed 20 July 2022