July 2020 Minutes
Minutes of the Parish council meeting of
Faldingworth Parish Council
held remotely on Wednesday 15 July 2020
Present Cllrs T Howard (Chair), D Waine (Vice-Chair), S Harkins, A Lillywhite
Clerk Sue Aikman.
Also present: Cllr S England, WLDC Chair
20/07/01 To resolve to accept apologies and reasons for absence
Cllrs Dickinson, Green and Gregson had sent their apologies, reasons accepted.
20/07/02 Declarations of Interest
None
20/07/03 To receive reports from representatives on outside bodies
Cllr England reported that the new leisure centre in Market Rasen would be open from 25 July 2020.
Cllr England also reported that there had been some changes in the management structure at WLDC.
20/07/04 Public Forum
None present
20/07/05 NOTES OF PREVIOUS MEETINGS
Following a vote it was unanimously RESOLVED that the notes of the meeting held on 15 January 2020 be approved and signed as minutes.
20/07/06 Financial Matters
- To approve the Statement of accounts and bank reconciliations to date
Following a vote it was unanimously RESOLVED to approve the statement of accounts and bank reconciliations.
- To receive any feedback from the Community Support Group and approve the payment to the group during lockdown
Following a vote it was unanimously RESOLVED to approve the payment of £500 to the Community Group supporting residents during the lockdown due to Covid-19. Cllr Green had personally given the funding to the group until the amount was formally approved by the Parish Council. Cllr Green was thanked for her help in this and the amount would now be repaid to her.
The group had reported that they had not yet needed to spend any of the funding but were happy to hold onto it in case of a second wave of the virus and future community need. They were also happy to return the funding if it was not needed.Following a vote it was unanimously RESOLVED that the group should hold onto the funding at the present time. The Council were grateful that it would be returned if no longer needed.
- To approve accounts for payment.
Following a vote it was unanimously RESOLVED to approve the following accounts and the Clerk’s salary and pension for payment:
|
Chq no. |
Ref |
To |
Details |
Amount |
|
101112 |
20/01 |
Came & Co |
Insurance |
£ 448.27 |
|
101114 |
20/04 |
Glendale |
Grass cutting |
£ 124.84 |
|
101116 |
20/06 |
S Aikman |
expenses |
£ 64.00 |
|
101117 |
20/08 |
Glendale |
Grass cutting |
£ 249.70 |
|
101118 |
20/09 |
B Solly |
Internal Audit |
£ 40.00 |
|
101120 |
20/12 |
Glendale |
Grass cutting |
£ 178.65 |
|
101122 |
20/15 |
S Aikman |
expenses |
£ 32.00 |
|
101123 |
20/16 |
W Green |
Repayment for community funding |
£ 500.00 |
|
|
|
|
Total |
£3,347.10 |
- To review spend against budget
Reviewed
- To receive the Internal Auditor’s report
All items on the annual return had been approved by the internal auditor.
- To review the effectiveness of the system of internal control and consider the findings prior to completing the Annual Governance Statement on the Annual Return for 2019/20.
All items were reviewed and the Annual Governance Statement was completed.
- To approve the Annual governance statement on the Annual Return for 2019/20.
Following a vote it was unanimously RESOLVED to approve the Annual Governance Statement.
- To consider the Accounting Statements by the members meeting as a whole
The Accounting statements were considered.
- To approve the Accounting Statements for 2019/20 on the Annual Return.
Following a vote it was unanimously RESOLVED to approve the end of year bank reconciliation for 2019/20.
Following a vote it was unanimously RESOLVED to approve the Accounting Statement in the Annual Return.
- Accounting Statements to be signed and dated by the Chair
The Accounting Statements were signed and dated by the Chair.
- To confirm that the Parish Council meets the exemption criteria for external audit and to complete the exemption certificate
Following a vote it was unanimously RESOLVED that the Parish Council accounts for 2019/20 met the exemption criteria and the exemption certificate was completed.
20/07/07 TO CONSIDER arranging the annual play inspection
The Clerk suggested that the play area inspection was brought forward and booked now as it had been out of use during lockdown. Following a vote it was unanimously RESOLVED to book the annual play inspection.
20/07/08 Correspondence
A large amount of correspondence had been received on guidance, updates and legislative changes in relation to Covid-19.
The following correspondence received was also noted:
|
Date |
Sender |
Details |
|
22.06.2020 |
Gusto Construction |
Funding offer |
20/07/09 PLANNING MATTERS
None
20/07/10 Urgent items
None.
Date of next meeting Wednesday 16 September 2020
The meeting closed at 11.40am.